Industry 1: Construction Industry 2: Facilities Services Industry 3: Real Estate
Job ID: EB-1956850163 Category: Analytics, Data Science & Data Gov. Location: Remote,
Immediate need! Direct Hire! IT Asset Manager – Remote or in Houston, Texas! Our amazing client headquartered in Houston is hiring an IT Asset Manager to their team. This role will be responsible for managing IT assets including software, subscriptions and hardware. It will be focused on the management of software and hardware throughout its lifecycle. It will take current processes and mature them into single point of failure process/architecture and be responsible for the upcoming deployment of Flexera. It will be responsible for all IT vendor and contract management with partnerships with the legal and billing departments.
What you will be doing
Review and understand all software licensing terms to ensure corporate compliancy and best licensing recommendations for the company.
Maintain accurate data and tracking logs for IT contracts, renewal information and special terms.
Manage all annual license and HW/SW maintenance renewals from data gathering to purchase through billings.
Effectively address and resolve all internal and external licensing questions and issues.
Review new software requests and work with several groups to provide proper determination of request.
Regularly audits and reconciles all cloud licensing user assignments for terminations, changes, and discrepancies.
Primary point of contact with vendor for contract, procurement, and support issues on several cloud applications.
Primary administrator and owner for DocuSign, WDesk, Smartsheet, AutoCAD and other applications
Provide Helpdesk and Regional IT staff with guideline for assigning Microsoft, Adobe, Zoom and other applications.
Other duties as assigned and required.
IT Asset Management:
Documents and communicates purchase and procurement guidance for annual budgeting purposes via the Property Budget and Central Budget worksheets.
Create and provide reports for cloud licensing assignments on a per person basis semi-annually to support budget processes.
Identify future opportunities for savings.
Coordinate with selected vendors on supply and delivery of purchased items.
Maintains repository of enterprise software licenses/keys
Track expenditures and assist with budget reconciliation and forecasting.
Procurement and Billing:
Serves as primary point of contact for IT hardware and software purchases
Responsible for complex IT Billing processing including department/company billbacks with users spanning multiple cost centers
Maintain IT budget that covers all enterprise software
Establish and maintain vendor relationships
Negotiate with vendors for the best price over contracted services and purchases
Provide internal pricing quotes for items and preparing orders with suppliers.
Issues purchase orders assuring required approvals and documentation is completed
for payment, and maintaining electronic filing for administrative records
Responsible for all internal billing processes of globally purchased software to the respective locations and personnel, including merge of domestic, international and contractor cost center data
Work with all vendors and regions on any outstanding invoice payments/issues.
Supports adherence to company policy, rules, and regulations such as procurement policies; Returns to submitter for correction or additional information when not within guidelines
What you bring to the table:
Min 4-5+ years’ experience in Software and Hardware Asset Management required
Experience IT Software Asset Management with focused on software licensing, purchasing, renewals, and internal charge backs
Proficient in Microsoft Office programs
Strong Experience with MS Excel
Familiarity with software licensing structure and agreements
Experience developing/documenting corporate policies and procedures
Ability to seek out and implement internal or external best practices driving continuous improvement
Highly organized, with the ability to multi-task
Sense of urgency
Detail oriented with excellent interpersonal communication skills
Strong analytical, assessment and problem-solving skills
Able to work with complexity in environments and determine potential for cross impact
Self-motivated, goal oriented and innovative thinker
Excellent verbal and written communication skills
Direct hire role – great compensation, bonus, and benefits!!! **** No sponsorship is currently available ****
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