Industry 1: Construction
Industry 2: Facilities Services
Industry 3: Real Estate
Job ID: EB-1956850163
Category: Analytics, Data Science & Data Gov.
Location: Remote,
Our amazing client headquartered in Houston is hiring an IT Asset Manager to their team. This role will be responsible for managing IT assets including software, subscriptions and hardware. It will be focused on the management of software and hardware throughout its lifecycle. It will take current processes and mature them into single point of failure process/architecture and be responsible for the upcoming deployment of Flexera. It will be responsible for all IT vendor and contract management with partnerships with the legal and billing departments.
What you will be doing
Licensing Management:
- Review and understand all software licensing terms to ensure corporate compliancy and best licensing recommendations for the company.
- Maintain accurate data and tracking logs for IT contracts, renewal information and special terms.
- Manage all annual license and HW/SW maintenance renewals from data gathering to purchase through billings.
- Effectively address and resolve all internal and external licensing questions and issues.
- Review new software requests and work with several groups to provide proper determination of request.
- Regularly audits and reconciles all cloud licensing user assignments for terminations, changes, and discrepancies.
- Primary point of contact with vendor for contract, procurement, and support issues on several cloud applications.
- Primary administrator and owner for DocuSign, WDesk, Smartsheet, AutoCAD and other applications
- Provide Helpdesk and Regional IT staff with guideline for assigning Microsoft, Adobe, Zoom and other applications.
- Other duties as assigned and required.
IT Asset Management:
- Documents and communicates purchase and procurement guidance for annual budgeting purposes via the Property Budget and Central Budget worksheets.
- Create and provide reports for cloud licensing assignments on a per person basis semi-annually to support budget processes.
- Identify future opportunities for savings.
- Coordinate with selected vendors on supply and delivery of purchased items.
- Maintains repository of enterprise software licenses/keys
- Track expenditures and assist with budget reconciliation and forecasting.
Procurement and Billing:
- Serves as primary point of contact for IT hardware and software purchases
- Responsible for complex IT Billing processing including department/company billbacks with users spanning multiple cost centers
- Maintain IT budget that covers all enterprise software
- Establish and maintain vendor relationships
- Negotiate with vendors for the best price over contracted services and purchases
- Provide internal pricing quotes for items and preparing orders with suppliers.
- Issues purchase orders assuring required approvals and documentation is completed
- for payment, and maintaining electronic filing for administrative records
- Responsible for all internal billing processes of globally purchased software to the respective locations and personnel, including merge of domestic, international and contractor cost center data
- Work with all vendors and regions on any outstanding invoice payments/issues.
- Supports adherence to company policy, rules, and regulations such as procurement policies; Returns to submitter for correction or additional information when not within guidelines
What you bring to the table:
- Min 4-5+ years’ experience in Software and Hardware Asset Management required
- Experience IT Software Asset Management with focused on software licensing, purchasing, renewals, and internal charge backs
- Proficient in Microsoft Office programs
- Strong Experience with MS Excel
- Familiarity with software licensing structure and agreements
- Experience developing/documenting corporate policies and procedures
- Ability to seek out and implement internal or external best practices driving continuous improvement
- Highly organized, with the ability to multi-task
- Sense of urgency
- Detail oriented with excellent interpersonal communication skills
- Strong analytical, assessment and problem-solving skills
- Able to work with complexity in environments and determine potential for cross impact
- Self-motivated, goal oriented and innovative thinker
- Excellent verbal and written communication skills
Direct hire role – great compensation, bonus, and benefits!!!
**** No sponsorship is currently available ****
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When you partner with BrainWorks you will receive industry expertise coupled with quality, speed and results guaranteeing a great hire. We look forward to having the opportunity to work with you https://brainworksinc.com.
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