Vendor Manager Specialist


Philadelphia PA

Industry 1: Hospital & Health Care
Industry 2:
Industry 3:

Job ID: EB-4115408891
Category: Interim Accounting & Finance
Location: Philadelphia, PA

Our newest client, a pioneer in advancing medicine through excellence in education, research, and patient care, is seeking an AP Vendor Master Specialist to join their Accounts Payable team. Our client is in need of a highly skilled AP Vendor Master Specialist to support their Accounts Payable department. Currently, there’s a single person managing all vendor-related tasks, and the workload has become overwhelming. The ideal candidate will make an immediate impact by efficiently onboarding vendors, handling W9’s and 1099 forms, managing the vendor inquiry inbox, and building and maintaining vendor relationships.

AP Vendor Master Specialist

Location: Philadelphia, PA (Onsite)
Start Date: ASAP
Duration:6-12 Months
Pay Rate: $22/HR

Key Responsibilities:

•Onboard vendors and maintain the AP vendor master list.
•Handle W9 forms and utilize the IRS website for vendor-related tasks.
•Manage the vendor inquiry inbox in a timely manner.
•Create pivot tables and V-lookups in Excel, working with large datasets.
•Collaborate with a team of 25 professionals reporting to two managers and a director.
•Work in a high-volume environment, processing approximately 30,000 invoices (both PO and non-PO).


•High School Diploma or higher.
•4+ years of experience handling and onboarding vendors in a high-volume environment.
•Experience with W9 forms and IRS website usage.
•Proficiency in Excel, including creating pivot tables and V-lookups.
•Experience in Accounts Payable and working with Purchase Orders (PO’s).
•Experience with automated ERP systems (e.g., Lawson, Infor, SAP, Oracle, NetSuite, JDEdwards, Peoplesoft).


•BOA (Bank of America) Credit Card Processing experience.
•E-Payables experience.
•Document Scanning experience.
•Familiarity with Chrome River and Lawson.

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