TITLE:

Office Services Coordinator

LOCATION:

El Segundo CA

JOB CATEGORY:

Sales and Marketing

Industry 1: Consumer Goods
Industry 2: Food & Beverages
Industry 3: Food Production

Job ID: 32803274262
Category: Sales and Marketing
Location: El Segundo, CA

WHAT WE ARE LOOKING FOR:

We are seeking a proactive and organized Office Services Coordinator to oversee the daily operations across two floors of our office space. This role is crucial in ensuring that employees and visitors have an exceptional experience and that the office environment is well-maintained and fully stocked. The ideal candidate will have a keen eye for detail, strong supply and vendor management skills, and the ability to troubleshoot and resolve issues promptly. As the first point of contact for all office service needs, you will be an essential part of our team, making sure that our workplace runs smoothly and efficiently. This person will manage office logistics, including supplies, maintenance, vendor relationships, and supporting employees across departments.

KEY RESPONSIBILITIES:

  • Oversee the daily operations of two floors, ensuring office spaces (including kitchens, conference rooms, and break rooms) are organized, stocked, and fully functional.
  • Take full responsibility for inventory management of office supplies and kitchen products. Proactively monitor needs, order, restock, and maintain optimal stock levels to support smooth operations.
  • Liaise with building vendors, manage service contracts, and oversee maintenance and repair requests. Ensure issues are resolved promptly to minimize disruption to office activities.
  • Plan and coordinate internal events, including catering, logistics, and ensuring all event needs are met.
  • Serve as the primary point of contact for all office-related inquiries, supply requests, and facility issues, resolving requests efficiently to maintain operational continuity.
  • Manage office access and security, including the distribution of badges, access cards, and parking permits, and ensure proper allocation of parking spaces.
  • Maintain and update internal office systems and portals (e.g., building access, service request platforms) to ensure accurate, accessible information for the team.
  • Manage office space assignments for new and departing team members, including coordination of desk arrangements and company swag.
  • Supervise the cleaning team to ensure office cleanliness and maintenance throughout the workday.
  • Provide administrative support across teams, including managing conference room schedules, mail distribution, and supporting departmental projects.
  • Collaborate with other administrative staff and departments to streamline communication and support cross-functional office needs.
  • Foster a professional and welcoming office environment for employees, visitors, and vendors, ensuring that all guests are greeted with courtesy and the office reflects the company’s culture.
  • Assist in developing and implementing office service emergency protocols, including safety team coordination and conducting regular office safety checks.
  • Continuously monitor office conditions and workflows, identifying opportunities for improvement and implementing proactive measures to enhance office operations and employee satisfaction.

KNOWLEDGE / ABILITIES:

  • A critical thinker who can approach issues methodically and deliver effective solutions in a timely manner.
  • Strong interpersonal skills and a professional demeanor when working with both internal teams and external vendors.
  • Strong ability to prioritize and manage multiple tasks, staying organized and detail-oriented under pressure.
  • Ability to manage unexpected situations, and anticipate needs while always going above and beyond.
  • Excellent verbal and written communication skills, with the ability to interact with employees at all levels of the organization.
  • Previous experience working in a customer-facing role, with a strong emphasis on delivering excellent service and maintaining a positive atmosphere.
  • Ability to handle physical tasks, such as stocking supplies, organizing spaces, and assisting with event setups.Offices Services Coordinator

BASIC QUALIFICATIONS:

  • Minimum of 4 years of experience in office administration, facilities coordination, customer service, or a related field.
  • Proficiency in MS Office Suite (Excel, Word, PowerPoint, and Outlook).
  • Familiarity with managing multiple floors or large office spaces, including coordinating maintenance, managing vendors, and troubleshooting building issues.
  • Ability to handle multiple, simultaneous tasks and projects, with a track record of managing office events, service requests, or special projects from start to finish.
  • Understanding of safety and emergency protocols in a corporate environment, including OSHA guidelines, and the ability to coordinate emergency procedures and staff.

• Onsite 5 days a week – 8:30am – 5:00pm PST, required.
** Work is performed in a fast-paced office environment and may be stressful

C O M P E N S A T I O N A N D B E N E F I T S :
The health, satisfaction and well-being of our employees are important to us and an integral part of our organization’s goals. In this spirit, we are excited to share the available compensation for this role, which includes a base salary range and an annual short-term incentive.

We provide the base salary range, exclusive of benefits or additional incentives (https://www.thesimplygoodfoodscompany.com/careers). Additionally, this position is eligible for a 5% annual short-term incentive. If you are hired at Simply Goods Foods, your final base salary compensation will be determined based upon such factors as: geographic locations, skills, training, education and/or experience. Please keep in mind that hiring at the compensation range maximum would not be typical to allow for future and continued salary growth.

HQ or OFFICE-BASED:
CA hourly range is: $26.00- $29.00/hr

We provide a comprehensive total rewards package featuring competitive compensation alongside top-tier health and
wellness options. Our goal is to offer a benefits package that can be personalized to meet the diverse needs of each employee and their families. Full-time employees and their eligible dependents have access to a range of benefits including medical, dental, and vision insurance, a company-paid health reimbursement arrangement, life and disability coverage, and a 401(k)- retirement plan, among others. Additionally, we prioritize time off benefits, offering vacation time, sick leave, flexible time off (for exempt positions), and paid parental leave. Simply Good Foods is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local laws.

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